Review income activity and current payment options accepted
Consider implications of accepting payment via payment card:
- Will the current payment options continue to be accepted?
- What processes will need to change in the department to accommodate the new payment type?
- How will the new tasks resulting from the additional payment type be performed?
- Daily balancing of payment card transactions
- Recording the payment card transactions
- Reconciling to merchant statement monthly
- Reporting card activity to central office
- Verifying income and expense entries
- Providing all PCI DSS documentation (procedures document, hardware/software inventory, dataflow flowchart, completed and compliant SAQ) annually
- Monitoring monthly security scans and remediation as needed
Review the options for payment card acceptance available at UNL (outlined in Becoming a Merchant) and determine the method appropriate for this revenue generating activity. Consider the following:
- Do the direct costs (those assessed directly by the card companies and merchant services provider) make adding the payment option worthwhile?
- What and how much are the indirect costs of adding this payment option? i.e. another reconciliation process, annual compliance measures required for PCI, additional training for staff on another payment option and security measures (both of processes and systems)
Review the UNL Payment Card Policies
Submit a Merchant Application for review by the PCI Team. Be sure to include a flow chart of your credit card processes and a detailed description of the procedures you will employ to protect the payment card data.
If approved, Bursar’s Office will request merchant account for department and order any equipment directly from our merchant services provider, Elavon.
Training on equipment and/or set up of online gateway accounts.
Go live accepting payment cards.